Service tiers

Find. Pursue. Protect.

Keystone's offer is layered so a service provider can begin with procurement readiness, add pursuit support when appropriate, and protect awarded accounts after the win.

01

Tier 1: Keystone Base - Opportunity Sourcing and Curation

Best for companies with internal sales or estimating capacity that need better procurement visibility and sharper bid/no-bid decisions.

  • Monitor relevant public, institutional, and commercial procurement activity based on agreed criteria.
  • Filter opportunities by geography, service line, contract size, required credentials, and due date.
  • Deliver curated opportunity briefs with buyer need, deadline, fit notes, and pursuit recommendation.
  • Run bid/no-bid review cadence so the client only spends time on realistic pursuits.
02

Tier 2: Keystone Growth - Capture and Proposal Support

Best for operators who want to pursue contracts but do not have a dedicated capture manager or proposal coordination team.

  • Create the bid file, compliance matrix, requirement tracker, and submission checklist.
  • Coordinate missing documents, certifications, references, insurance, past performance, and pricing inputs.
  • Support proposal narrative, formatting, attachments, Q&A tracking, and package assembly.
  • Require written client approval before final submission authority is treated as active.
03

Tier 3: Keystone Partnership - Account Continuity and Renewal Protection

Best for companies that want Keystone involved beyond the proposal, especially where renewal windows, buyer relationships, and contract history matter.

  • Create post-award continuity records for buyer contacts, award dates, terms, notices, and next actions.
  • Track PO and invoice alignment, reporting obligations, contract milestones, and renewal/rebid timing.
  • Maintain stakeholder notes so account history does not disappear when people change roles.
  • Prepare renewal positioning, adjacent opportunity tracking, and account protection tasks.

Audit first

Each service vertical starts with a readiness conversation.

The first step is not unlimited free sourcing. Keystone uses the audit to understand fit, gaps, and whether ongoing support is worth discussing.

Janitorial / Cleaning

Review procurement readiness.

For cleaning and facility service providers that need documents, buyer profiles, and pursuit decisions organized.

Landscaping / Grounds

Clarify fit and coverage.

For grounds providers that need a cleaner view of service area, recurring work, and readiness requirements.

Security Services

Confirm licensing and authority.

For firms that need licenses, insurance, references, and submission responsibility clearly organized.

HVAC / Facility Maintenance

Prepare for service agreements.

For maintenance providers that need profile readiness, document coordination, and repeatable pursuit support.

Pest Control

Organize service categories.

For companies that need recurring services, compliance documents, and buyer-facing materials aligned.

Multi-service Providers

Build one operating rhythm.

For teams that need readiness, screening, checklist control, approvals, and continuity handled consistently.

Commercial buildings representing facilities service contract markets

How work begins

A practical first 30 days before a larger support program.

The launch model is intentionally lean: structured sourcing, clean intake, client approval gates, and repeatable operating cadence before expanding the support model.

  • Set up the provider profile, target services, target geography, and buyer categories.
  • Review current procurement profiles, notification settings, and document readiness.
  • Build the first opportunity review process and screen for fit.
  • Create the first bid/no-bid review and next-action dashboard.
Request Readiness Audit Talk Through a Tier

Operating visibility

Keystone keeps the process structured without exposing the playbook.

The work is built around repeatable monitoring, readiness checks, pursuit gates, and continuity records, so clients can make better decisions without managing scattered activity alone.

Structured monitoring

Opportunity activity is reviewed against service fit, timing, geography, readiness, and pursuit criteria.

Readiness control

Documents, credentials, references, approvals, and submission responsibilities stay organized before deadlines appear.

Bid/no-bid discipline

Each opportunity can be reviewed for fit, risk, operational capacity, pricing responsibility, and next action.

Submission support

Approved pursuits can move through requirement tracking, document coordination, response packaging, and final review.

Account continuity

Award details, renewal timing, purchase order visibility, buyer notes, and follow-up items stay easier to track.

Client-only detail

Specific sourcing criteria, buyer lists, and operating notes are handled inside the client engagement, not published publicly.